USIT Summer Camp USA Terms and Conditions for your booking.
The Summer Camp US placement program is offered by GenTAO Ltd trading as USIT (the “Company”) and supported by a regulated US State Department sponsor. The Company acts as an international representative for the Visa sponsor (“the sponsor”). The program is designed to support participants to complete the steps required to obtain a DS-2019 (visa sponsorship document) form which permits them to apply for a J1 Summer Work and Travel Visa (the “J1”) which is issued separately by the US Embassy and select a role at a summer camp operated in the USA.
Participants can apply as:
By joining the program you are bound by the company’s general terms and conditions which are listed HERE.
1. PROGRAM INCLUSIONS
First-timers: eligibility screening, interview, assistance with finding a placement at camp, J1 visa assistance and DS-2019 (visa sponsorship document), medical insurance and in-country support. Full program inclusions are listed HERE.
Direct placements: eligibility screening, sponsor application administration J1 visa assistance and DS-2019 (visa sponsorship document), medical insurance and in-country support. Programme inclusions are listed HERE.
Returners: J1 visa assistance and DS-2019 (visa sponsorship document), medical insurance and in-country support. Program inclusions are listed HERE.
2. PROGRAM COSTS AND PAYMENTS
The below table shows the payment schedule and what is included during each phase of the application for a first-timer/direct placement:
Deposit: €49 You complete your application. You have an interview with one of our team. Your application is reviewed.
Second payment: €150 Your application is made live for camps to see. You interview with a camp. You receive and accept a placement.
Final payment: €150 The visa sponsor reviews your application. You receive a DS-2019 (visa sponsorship document) and guidance on how to apply for a J1 visa. You receive an insurance policy.
The below table shows the payment schedule and what is included during each phase of the application for a returner:
Deposit: €49 You complete your application. You send us your camp contract.
Second payment: €200 We submit your details to the visa sponsor
Final payment: €150 You receive a DS-2019 (visa sponsorship document) and guidance on how to apply for the visa. You receive an insurance policy.
There are limited DS-2019s (visa sponsorship document) available for anyone returning to camp for the 3rd time, or more. These are allocated on a first come first served basis to those with completed and submitted Sponsor applications.
We recommended submitting your returner application within 4 weeks of your initial booking. If at the time your booking is received there are available 3rd timer spaces available, but you do not submit your sponsor application before all spots are allocated for the year, the cancellation terms listed in section 4 will apply
It is recommended that all participants book on to the programme and complete their application before April 1st. We cannot guarantee a placement at a camp, nor can we guarantee that you will secure an interview at the US embassy in time for your camp start date. Anyone applying from April 2nd onwards is applying with this understanding and that regular cancellation fees will apply.
What fees will you need to pay to third parties?
Regardless of the circumstances, we are unable to refund any of these fees.
3. TRANSFERRING OR CHANGING YOUR BOOKING
The deposit is transferable to any Company program up until the point of your interview taking place. After your interview, your deposit will be considered as used and therefore be non-transferable.
Your deposit is protected for life, however, is not transferable to another person. Your DS-2019 (visa sponsorship document) must be printed with your correct name, date of birth, place and country of birth. It is your responsibility to provide details on all application forms that exactly match your passport. The DS-2019 (visa sponsorship document )replacement cost, due to misinformation or loss by the applicant is €75.
4. PROGRAM CANCELLATION
Cancellations requests will not be acted on until written confirmation by email has been received by the Company. If a DS-2019 (visa sponsorship document) has been issued it must be returned to the Company before any refunds are given.
Program Deposit - The €49 program deposit is a non-refundable fee unless your application is rejected by the Company before your application is submitted to the visa sponsor, in which case you will be refunded minus a €25 administration fee. Your program will be considered cancelled if you request to withdraw, do not engage with your application or respond to the Company’s communications or are not able to continue with the program giving rise to your requesting to withdraw.
Cancellations are calculated based on the stage where your application is at.
BELOW ARE THE LISTED STAGES AND CANCELLATION FEE’S:
Returner & direct placements – all fees paid for the returner or direct placement programme in all cases if you or your camp cancels from the programme:
If you have not activated or submitted your summer camp application within 3 months of deposit, your application will be marked as dormant and withdrawn from the programme. Regular cancellation fees will apply.
J-1 Camp Counsellor Eligibility
Experience working with children and a confirmed job offer at a US camp
VISA SUPPORT FUNDS: $400 USD
USA J-1 Visas are issued at the discretion of the US Embassy and the US Embassy can change visa application processes at any time. You are responsible for submitting a correct and complete visa application on time. You may experience delays or a denial if you:
US Embassy appointments
It is the responsibility of the participant to book, and pay for, their US embassy appointment. Whilst we will send participants their DS-2019 (visa sponsorship document) and a visa instructions document, it is the sole responsibility of the participant to book and attend an interview at the US embassy. Any fees associated with booking the embassy appointment are paid for by the participant. Under no circumstances can we refund payments that were made directly to the US embassy.
The US Embassy will hold an applicant’s passport for a minimum of 5 working days for processing of Visa after Interview. It is at the discretion of the US Embassy to hold a passport and application for longer than the above minimum if extra processing is required. The Company, the Sponsor and the US Embassy will not be held responsible for any delays, and subsequent fees incurred due to delays/ extra processing at the US Embassy Interview stage. Under no circumstances can a passport be requested back from the US Embassy quicker than the standard processing times laid out above.
Availability of visa appointments is at the discretion of the US embassy in the country you are applying from. The company does not guarantee your ability to apply for or attend a US embassy appointment.
DS-2019 (visa sponsorship document)
The Company is not responsible for any applications held for additional processing or refused by the US Embassy or any disrupted travel plans due to visa processing delays. The Company is unable to provide refunds paid to the US Embassy under any circumstances.
**6. ADDITIONAL PROGRAM DOCUMENTATION AND FEES
To participate in the Summer Camp program you will incur additional third-party fees which are outlined in section 2.
Flights are not included as part of the program and you will be responsible for booking them. You should not arrange travel until you have a confirmed summer camp job and have been issued a J1/BridgeUSA Camp Counselor visa. You must provide your booked travel information to the Company at least 72 hours before you intend to fly.
The applicant agrees that we will not be held responsible for any costs incurred if a flight change needs to be made. Examples of this include, but not limited to, visa delays, placement cancellations or extra processing by the US embassy.
Medical insurance is provided as part of the program . Full information of your Insurance plan and the claims procedure will be provided to you once the policy is issued. The Company is not the insurance provider and is not liable for any claims, coverage updates or refunds related to the policy.
The Sponsor insurance policy includes a number of exclusions which may include but are not limited to pre-existing medical conditions and any medication that you use regularly. Please ensure that you have read and understood the terms and conditions and exclusions included in your insurance policy in advance of your departure from your home country. The insurance policy may include an excess or deductible, which you will have to pay on any qualifying claims. If there are any items not covered by the policy it is your responsibility to acquire any additional policies to protect you during your time in USA.
You should always carry the insurance card provided by the Sponsor in case treatment is needed in the USA.
Any injuries incurred whilst working at your summer camp should be covered by the camp’s Workers Compensation Insurance Policy. Should you sustain an injury at camp, you must declare this to your employer immediately.
9. SUMMER CAMP USA EXAM GUARANTEE
In the instance an exam is scheduled by your school or university which prevents your ability to commence employment with a camp you have been placed with, the Company will:
*Refunds will not include any fees which were not paid directly to the Company. Any fees paid toward police checks or embassy fees are non-refundable once paid.
The Company must be informed before April 1st of the application year by the customer that a scheduled exam will impact any scheduled start dates in order for the Exam Guarantee to come into effect. Customer’s can inform the Company by emailing firstname.lastname@example.org.
The Company reserves the right to withhold any refunds until the customer is able to provide proof of the scheduled exam.
10. SUMMER CAMP PLACEMENT
Your placement will take place between May and August and will be approximately 9 weeks long during this period. Every camp has slightly different start and finish placement dates.
If you reject more than one placement offered to you by a camp which matches the preferences outlined on your application form, the Company reserves the right to treat your application as cancelled, and apply the relevant cancellation fee listed above (€100 if accepted but not placed).
As a camp counsellor participant, you fully understand that you will need to give up a great deal of privacy and comfort, work long and demanding hours and must adhere to camp policies which may be limiting and not necessarily reflect your way of living (curfews, sleeping/living conditions, type of food provided, time on/off, no smoking, no alcohol, inappropriate behaviour etc.) You also understand that this programme requires a lot of independence and self-motivation. You may be required to live/teach on your own, live in rustic conditions, and be flexible and willing to adapt to changes as they occur.
Failure to complete your placement with your camp, for any reason, may result in the cancellation of your J-1 visa.
You understand that each camp has unique policies, living conditions and norms. Refusal to conform to these policies will likely lead to dismissal or early departure, and you will be responsible for paying any remaining portion of the programme fee. Should you be dismissed by your camp, you must contact the visa Sponsor immediately. By signing up to this programme, you confirm that:
That you have read, understood and agree to abide by the terms, conditions and rules as detailed above.
Camp USA Win your place back competition
From this point forward, GenTAO Limited trading as "USIT" will be referred to as USIT. All bookings made from 1st June 2023 to 31st October 2023 will be eligible for the free place offer. The prize is one free Camp USA program. To be eligible for the prize, you will need to book your Camp USA program between the dates listed above.
USIT will randomly draw one name and notify the customer via email by the 10th November. The winner agrees to participate in such reasonable publicity as may be requested by USIT. The winner will be announced on social media (stating first name of the winner). USIT has the right to select alternative winners if the winner cannot be contacted within 48 hours of the announcement of the winner.
USIT reserves the right to withdraw or amend this competition in the event of any unforeseen circumstances outside its reasonable control with no liabilities to any entrants, the winner or a third party.
Prize(s) will be described on the post published to promote the competition and is non-transferable. There is no cash or other prize alternative. In the event of cancellations, there will not be a refund of the prize value. No cash in lieu.
The winner will be refunded by USIT any funds you have paid to USIT for your Camp USA program. All other costs associated with the program (including embassy costs, flights, etc.) will not be covered by USIT.
This promotion is in no way sponsored, endorsed or administered by, or associated with, Facebook, Instagram, Tik Tok or Twitter, and release Facebook, Instagram, Tik Tok or Twitter of any and all liability in relation to this promotion. You are providing your information to the USIT and not to Facebook, Instagram, Tik Tok or Twitter.
USIT are not liable for any loss, damage or injury that might occur to the winner resulting from his or her acceptance of the promotion or prize.
Decisions of USIT are final. Any additional correspondence will not be entered into on behalf of the Promoters USIT.